As we enter 2018, the importance of business process automation and workflow is becoming clearer. Workflow automation is no longer a trendy idea that managers want to implement in the workplace – It is a critical step to streamlining your business operations.
Workflow automation not only helps managers to make quicker, smarter decisions and identify problem areas. It also empowers employees to collaborate in a more productive and agile way.
Here are just a few reasons why you should invest in workflow automated systems in 2018.
Human error is costing you money and its avoidable.
You are paying too frequently for human error. In a non-automated workplace, manual processes are completed by human intelligence. Humans are not only expensive to hire, but are prone to mistakes.
Do you remember when your mother would say “to make mistakes is human”?
Well, she is right. But what she probably never told you “mistakes can cost your bottom line.”
A few human errors should not set off alarm bells, but when errors become regular, they can start to add up. A forgotten email to a client, misplacing an important file, or a typo on a shipment date – human error can happen at any time to the best of us.
Automated workflows can prevent human errors entirely or help mitigate them in a timely manner in case they do occur. Automated workflow processes do this by reviewing all actions – no task goes unnoticed. Execution standards can be applied to tasks, drastically reducing the number of mistakes.
Lack of communication can bring a business crumbling down
Like a game of Chinese whispers, information passed around a business can become muddled, varied or completely wrong. Misinterpreted information can affect every aspect of a business and is the reason why communication is critical in the workplace.
Workflow automation encourages communication between all areas in a business to ensure smooth functioning and complete transparency. Visibility of process and accountability will also increase dramatically when workplace communication is improved.
By automating workflow processes, employees will no longer need to manually notify each other when something is complete or ready for the next stage. Notifications and status updates keep all team members involved and informed.
Redundant tasks are chewing up your time.
In many businesses, there are tons of unnecessary and repetitive tasks that take place every day, chewing into your precious time. Workplace automation can provide insights into your business’ processes, identifying areas and activities that are either truly necessary or a waste of time.
Almost all unnecessary tasks can be eliminated with workplace automation, saving a great number of production hours. Everything from notifications, to manual data entry and email flows, can be handled by a computer intelligence.
By identifying and eliminating these redundant tasks, you begin to create value for your business. Instead of wasting time of these unnecessary jobs, your employees will be able to focus on the more important areas of the business.
It’s hard to hold people accountable.
Automated workflows create ownership for each step of the process, ending the tedious micromanagement of employees by managers. By clearly mapping out your workflow, each employee knows who is responsible for a task, what is expected of the task, and when the task needs to be completed.
Automating workflows also helps to identify problems in your already established processes. Which tasks are taking the longest and what areas are responsible, can be determined and changes can be implemented.
When the workflow process is clearly laid out, every task is assigned to an individual employee, holding them accountable. Everyone in the workflow process can see what has been done and by who, and managers can spend less time micromanaging employees.