Document Capture
Keep track of supplier invoices, photo attachments, and automated data entry seamlessly with Triumph ERP’s Document Capture module.
Centralise Document Ingestion & ERP Automation
In today’s fast-paced environment, speed and accuracy in financial administration are critical. Triumph ERP’s Document Capture module replaces physical paperwork and repetitive manual data entry with streamlined digital workflows.
By converting physical paper records into indexed digital PDFs, your team gains instant document accessibility, stronger audit security, and lower administrative overhead, all tightly integrated into your core accounting ledgers.
Staff and suppliers can submit physical bills or capture photos on mobile apps like EzzyBills, which automatically stream files into Triumph ERP via integrated APIs.
Step 1: Capture & Ingest
Snap a photo of physical bills, supplier invoices, or operational dockets using the integrated EzzyBills mobile app, or drag-and-drop PDFs directly into Triumph ERP.
Step 2: Automated Processing & Conversion
The system automatically extracts key invoice data (vendor, totals, line items) and converts raw photo images (JPEGs/PNGs) into background-indexed PDF documents.
Maintain absolute visibility over every document from instant photo-to-PDF conversion to line-item data extraction, ensuring complete audit trails across your procurement cycles.
Key Features of the Document Capture Module
Automated Invoice Data Capture
Smart extraction engines parse vendor invoices and automatically populate Accounts Payable vouchers, purchase order receipts, and picking slips without manual data entry.
Photo-to-PDF Background Conversion
Instantly convert captured JPEG or PNG images from mobile devices into indexed, searchable PDF records natively stored within your ERP database.
Seamless ERP Ledger Integration
Connect document metadata directly into your core accounting ledgers, purchase orders, and inventory workflows for unified financial reporting.
Accessibility
Access critical documents anywhere with an internet connection, ideal for remote teams and mobile staff.
Security
Protect sensitive financial records with password security, automated backups, and reduced risk of lost paper files.
Ease of Use
Eliminate manual typing, staff can send and link critical documents in seconds.
Cost Reduction
Cut physical storage footprint, paper supplies, and administrative time spent hunting for records.
Workflow Efficiency
Search, filter, and sort digital documents instantly to accelerate monthly reconciliations.
Modular Pricing tailored to Your Business.
Triumph ERP Base Pack
All you need to get started is our base pack which starts at only $145 per month, the base pack consists of our core essential modules that are designed to help you grow your business. You are free to add additional modules that offer extra functionality as you grow.
Triumph Base Pack
Simply start with the Standard Base Pack, consisting of 6 modules, then add one or more of the remaining 39 fully integrated modules that are relevant to your business needs.
AU$145
user/month, paid yearly
All prices are subject to GST. Prices are based on a minimum 12 month plan. Prices do not include service fees for setup, data conversion and training.
Trusted from the ground up, from small businesses to large enterprises.
“Triumph has the detail of information so we can actually drill down and see exactly what has affected the costs or what has gone right or wrong.”
Natalie Kirby – Director, Kirby Marine
Frequently Asked Questions About Document Capture in Triumph ERP
How do staff submit physical bills or supplier invoices into Triumph ERP?
Staff can capture images on the EzzyBills mobile app, scan documents, or drag-and-drop PDF files directly into the module for automated processing.
Does the module automatically handle image files?
Yes. Image formats like JPEG and PNG are automatically converted into standard PDF format in the background before being indexed to relevant transactions.
How does Document Capture integrate with Accounts Payable?
Extracted data auto-populates Accounts Payable vouchers, purchase order receipts, and picking slips, eliminating manual entry and speeding up matching.
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